The Contract Administrator is responsible for the review,
negotiation, administration, and execution of our customer
contracts and on specialized administrative, compliance, and
risk-reduction matters. The ideal candidate would be interested in
developing expertise in contract management and business deals,
with an eye towards increasing organizational value at minimal
risk. This position is required to stay informed of transportation
industry best practices as well as best contracting practices, and
would ensure that our customer contracts and any customizations are
consistent with those practices. Underlying this effort would be a
constant vigilance for risk mitigation. The Contract Administrator
works frequently with management as well as with the sales and
finance teams to identify risk-reduction and other opportunities in
our contract management practices. Other duties would include
general compliance reviews and assistance with customer audits.
Education and Experience
Bachelor's degree or 4+ years of experience in an office
environment or an equivalent combination of education and
experience. Legal background, paralegal certificate, working
knowledge of the transportation industry, and/or prior experience
with managing contracts are all preferred but not required. Must be
capable of and interested in reading high volumes of contract
language on a daily basis and able to interpret and analyze for
risk to the company. Must be detail-oriented with high initiative,
problem-solving skills, and excellent organizational and
interpersonal skills. Must be able to operate basic office machines
and be proficient in Microsoft Office (Word, Excel, and Outlook).
Must have excellent communication skills (written, listening, and
verbal). Must be self-motivated, able to multi-task and work
independently. Must be a team player, amenable to a variety of work
projects. Must be analytical with the ability to apply data. Must
be able to maintain a high level of confidentiality. Must be
proficient in responding to internal and external customer
situations, responding to customer needs as required. Must be able
to both think creatively and provide creative contributions to
projects. Must be able to demonstrate a proactive commitment to ATS
corporate values and the success of all staff.
Essential Duties and Responsibilities
Review customer contracts for legal compliance and protecting
ATS's interests with a turnaround goal of 24 hours per
review/revision. Develop ongoing expertise in contract management
and business deals, with an eye towards increasing organizational
value at minimal risk. Stay abreast of transportation best
practices as well as best contracting practices and ensure that our
customer contracts and any customizations are consistent with those
practices. Collaborate and educate internal customers regarding
contract language so they know how to best protect ATS interests.
Track and administer status of all customer contracts through
signing. Independently negotiate and sign NDAs, ACH forms, and
short-duration contracts on behalf of appropriate ATS business
units. Facilitate timely issuance of certificates of insurance
requests from customers and vendors that comply with coverages.
Assist with contract compliance monitoring efforts. Assist with
internal audits of customer accounts per customer requirements.
Assist with other types of contracts as needed. In support of ATS's
culture, all employees are expected to consistently, effectively
and reliably perform in accordance with the Company's values as set
forth in our core competencies and behaviors (All Employee
Competencies). Position may require work responsibilities outside
of normal business hours, and infrequent travel may be required.
Perform other duties and responsibilities as assigned.
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential function of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
This position performs work primarily in an office setting.
Constantly in a stationary position and occasionally will move
around. Constantly operates a keyboard and mouse and constantly
utilizes a computer monitor(s). Constantly conversing with internal
and external customers in person or via phone system.