Event Coordinator

Company: Anderson Center
Location: Saint Cloud
Posted on: February 16, 2021

Job Description:

Purpose: The purpose of the Forum Coordinator role is to coordinate and assist in the activities and processes related to Forum planning and execution. This includes but is not limited to: venue relations; coordinating travel, meals, lodging, technology; coordination and distribute curriculum materials; scheduling teaching team meetings for Business Development Manager; managing participant registrations; attending Forums throughout Greater Minnesota; hosting Forums via Zoom; documenting and capturing teaching plans and board photos; present summary reports on Forum evaluations and providing superior client service in preparation for and inside of Center Forums. Essential Duties and Responsibilities:EVENT MANAGEMENT: Plan and administer Forum events including: facilities, lodging, meals, technology and related logistics for participants and teaching teams.* Interface with venue personnel to plan and schedule venues, including contract negotiations. Compare venues and monitor costs and level of service.* Arrange food plans for forums, including monitoring costs and special menus for participant needs.* Arrange lodging for participants and Discussion Leaders, serving as the liaison between the hotel/resort and the guest, communicating as needed to make the guests feel welcome.* Arrange for all technology needed for the Forum, and guide Discussion Leaders on use of technology, serving as the liaison between the venue and our facilitators.* Handle all other logistics as needed to support the operations of the Forum. Including daily setup and provide support to participants, Forum Leader, and Discussion Leaders.* Coordinate and manage Zoom registrations, emails and calendar invitations for virtual Forums; host virtual Forums utilizing Zoom functions; manage Zoom account settings. CUSTOMER SERVICE:* Communicate with participants prior to the forum with registration confirmation emails, updates, curriculum, homework and questions. * Ensure all their needs are met on site during the forum and any questions or concerns are handled quickly.* Open and close the forum with greetings, ice breakers and daily schedule announcements.* Host dinner each evening and be on site during all times of the forum including overnight for offsite locations.ADMINISTRATION:* Order and maintain inventory of all necessary forum supplies.* Work with the Business Development Manager to manage the Cost of Goods Sold budget for each forum and review and submit forum specific invoices for payment processing.CURRICULUM PRODUCTION & MAINTENANCE: * Update Forum Guide and submit a draft copy to Business Development Manager for approval. Then coordinate the distribution/delivery of curriculum materials to participants and teaching team. Prep any additional forum materials as needed.* Arrange and schedule Teaching Team meetings for Forum Coordinator, Forum Leader & Discussions Leaders prior to forums for preparation.* Work with Anderson Center President & Business Development Manager on customized forums and Harvard curriculum management.Required Experience: Two or more years of related experience with part or full-time jobs, summer work, internships, externships, and/or coursework during college.Education: Bachelor's degree with strong academic performance.Skills:* Strong planning, scheduling, organization, execution, follow-up skills required* Excellent verbal and written communication skills required* Strong technology skills needed in Zoom, Microsoft Word, Excel, PowerPoint, and Outlook* Excellent collaboration skillsQualities:* High level of initiative, motivation, attention to detail and desire to be thorough* Demonstrated record of achievement* Capacity for making interpersonal connections with all organizational levels* Strong willingness to collaborate and be a team player* Strong sense of integrity, enthusiasm, and positive attitudeStatus: Part-time to hire (post-graduation). Flexibility in hours, dates and times prior to graduation. Full-time post-graduation.Start Date: Open immediately Culture: Anderson Center invites strong teamwork, a high level of collaboration, excellent customer service, continuous improvement, creative innovation, and growth. Those involved in the Center are focused on individual growth, organizational growth, and economic growth for the region.Location and Travel: The main office is in St. Cloud. Anderson Center supports remote working when it allows for Forum Coordinator outcomes to be accomplished. The Forum Coordinator will be on-site for all Center Forums from set-up to close. One-day sessions do not include dinner, while multiple-day Forums include hosting dinner.Compensation and Benefits: Competitive compensation, benefits, mileage reimbursement, and paid-time-off.--Great opportunity to participate for free in the Anderson Center's high-value management education and leadership Forums on an annual basis.

Keywords: Anderson Center, Saint Cloud , Event Coordinator, Other , Saint Cloud, Minnesota