Document Management Project Coordinator

Company: System One
Location: Minneapolis
Posted on: May 8, 2025

Job Description:

System One is recruiting for a Document Management Project Coordinator for a contract position located in downtown Minneapolis, MN.

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This position will support the dry fuel storage sector, which consists of a small number of resources managing a portfolio of projects related to storing used nuclear fuel at various sites. This position does not involve typical administrative tasks such as expense reports, calendaring, or travel arrangements.

Responsibilities:
Cataloging incoming project correspondence, identifying who needs to review it, and entering documents into the document log, including incoming, reviews, and outgoing correspondence, to ensure compliance with contractual obligations.
Tracking security access requests for visitors and preparing for meetings, which includes setting up rooms and arranging catering.
Managing files from Adobe and Word and organizing and utilizing SharePoint to store and manage documents.
Interact with engineers, design engineers, quality assurance, and nuclear oversight departments to ensure smooth communication and workflow.
Will be responsible for cataloging information received from external vendors to ensure proper documentation and compliance with contractual obligations.

Requirements: Must be proactive and self-managing.
Advanced level of organizational and communication skills.
Ability to self-manage, comprehend tasks quickly, stay organized, think logically, and communicate effectively.
Experience with document management, which involves cataloging correspondence and managing documents efficiently.
Strong action tracking and task management abilities, enabling them to create lists of items, track them, and ensure tasks are completed.
Must possess strong organizational skills to manage multiple tasks and maintain order in documentation and correspondence.
High school diploma or GED


Required Technology Proficiency: Microsoft Office applications such as Outlook, Word, Adobe Acrobat Pro, Teams, and SharePoint.
Experience with Visio and PowerPoint is preferred but not required.
Additionally, the candidate must possess strong organizational skills to manage multiple tasks and maintain order in documentation and correspondence.


Project Location: Minneapolis, MN (Onsite)
Contract Duration: 12 months
Pay Rate Range: $30-$35/hr.

Standard core work hours, typically from 7:30 AM to 4:00 PM or 8:00 AM to 5:00 PM. Overtime is not required but is available if needed, depending on the workload.



Ref: #191-Eng Amarillo (Precision)

Keywords: System One, Saint Cloud , Document Management Project Coordinator, Executive , Minneapolis, Minnesota